Manufacturing Digital Transformation Success Story
Manufacturing Company in New York, US was facing mutiple issues in their day to day operations
Challenges (Before Working With Us)
Manual Processes
Budget Overshoots
System Disconnect
No Visibility
🔄 Manual Purchase Authorization
No visibility into multi-layer PR and PO approvals, leading to budget overshoots and delayed procurement cycles that impacted project timelines.
📊 Disconnected Project Systems
Risk Analysis, Work Breakdown Structures (WBS), and Project Costing were tracked manually, severely impacting delivery schedules and project accuracy.
🤝 Inefficient Supplier Management
Inconsistent records for supplier performance, invoices, payment cycles, and bought-out parts created procurement bottlenecks.
📁 Lack of Document Control
Engineering drawings, change logs, BOM versions, and client approvals were not traceable in a unified system, causing version control issues.
📈 Limited P&L Visibility
No real-time tracking for project profitability, testing outcomes, and post-deployment warranty management led to financial blind spots.
🔧 No Service Management
After-sales servicing, AMC, and audit tracking across purchasing and project quality stages were completely non-existent.
Solutions (What We Did)
The ERP Transformation Journey
Analysis
Workflow Design
Implementation
Integration
Training
We deployed a modular ERP environment designed specifically for Engineer-to-Order projects, covering end-to-end manufacturing processes.
Master & User Management
- Role-based access for Design, Procurement, QA, Finance, and Projects
- Complete audit trail of all approvals and transactions
- Multi-level authorization workflows
Purchase Management
- Multi-level Purchase Requisition and PO authorization workflows
- Integration with Risk and Feasibility Analysis
- Supplier evaluation and document tracking
Inventory & BOM
- Version-controlled BOMs linked to Design Approval
- Multi-warehouse stock management
- Shelf-life, scrap, QC rejection workflows
Supplier Billing & Payments
- Supplier invoice upload system
- 3-way matching (PO, GRN, Invoice)
- Payment release against QC approval
Project Management
- End-to-end project structure from Contract to Closure
- P&L tracking and cost center reporting
- Resource planning and milestone tracking
Quality & Service
- QC check module with rejection routing
- Field Service Management system
- Testing, Integration, and Warranty lifecycle
Outcome/Transformation (After Working With Us)
Measurable Business Impact
85%
Faster PO Processing
100%
Document Traceability
60%
Reduced Budget Overshoots
95%
Project Visibility
📊 Before vs After Comparison
| Process Area | Before ERP | After ERP | Impact |
|---|---|---|---|
| PO Authorization | Manual, Delayed | Automated, Multi-role | 85% Faster |
| Design Change Traceability | Absent | Version Controlled | 100% Trackable |
| Budget Control | Frequent Overshoots | Real-time Alerts | 60% Reduction |
| Project Profitability | Not Tracked | Real-time P&L Analysis | Complete Visibility |
| Supplier Quality Control | Manual Process | QC Triggers + Audit Logs | Automated Excellence |
| Service Management | Non-existent | Complete AMC & Warranty System | New Revenue Stream |
"InfoTechBrains helped us convert our complex, multi-stage project workflow into one integrated, trackable system — from enquiry to delivery and warranty."
🎯 Key Success Metrics
₹50L+
Annual Cost Savings
40%
Improved Delivery Time
100%
Compliance Achievement
7
Integrated Modules
